7780 S. Broadway
Littleton, CO 80122
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Insurance verification and authorization is not a guarantee of payment. I understand that I may be responsible for any balance that is not paid by insurance. I authorize V Chiropractic & Rehabilitation to release any information regarding my treatment to any insurance company in an effort to receive reimbursement for services provided. I authorize the use of this signature on all insurance submissions.
FINANCIAL AND CANCELLATION POLICY
Whether you are paying cash or using insurance, you are always responsible for your bill. We expect payment at the Time of Service, so please make arrangements to pay when you arrive for your appointment.
Please notify us 24 hours in advance if you need to cancel or reschedule your appointment. if you fail to do so there will be a $35 charge.
We will verify your insurance benefits.
We will bill your insurance for you.
We will correct any errors we have made when there is a billing error.
We offer a Time of Service Payment Option for those without insurance coverage.
We will provide guidance in getting your bills paid.
Please know and understand your insurance coverage. It is a contract between You & Your Insurance Company. Dr. Varnay has absolutely nothing to do with your insurance benefits. Your deductible, coinsurance or copayment is collected at time of treatment. These rules are written in your insurance contract and we do our best to follow them.
Please read and keep your Explanation of Benefits (EOB) statements from your insurance company.
Please follow-up promptly with unpaid claims by your insurance company or you will be billed directly for those charges.
We will do our best to confirm your appointment time on the day before your scheduled visit. Since office visits, on average, are from 15 minutes to 30 minutes in length, please make any cancellations with at least 18 hours notice or you will be billed for an office visit.
NOTICE OF PRIVACY PRACTICES
Keeping your medical records confidential – V Chiropractic and Rehabilitation is committed to providing you with high quality care and forming a relationship with you built on trust. That means respecting your privacy and the confidentiality of your medical information. We protect your privacy and confidentiality rights by creating and putting into practice specific policies and procedures that allow access to your personal medical information only for legitimate reasons.
Your medical record - As we provide your health care, we are required to maintain a complete copy of your medical history, current condition, treatment plan and all treatment given, including the results of all tests, procedures and therapies. Whether this information is stored in writing, on a computer, or other means, we will keep this information in a safe and secure way that protects your privacy and confidentiality. Of course, the physicians and other health care professionals who are involved in your care need to access this information in order to provide appropriate treatment for you.
Your medical information is private and confidential – You, or anyone to whom you give written permission, or your legal representatives, have the right to read or get a copy of your medical information. Your medical record is the physical property of V Chiropractic and Rehabilitation LLC.
How we assure your privacy – V Chiropractic and Rehabilitation has put in place detailed policies regarding access to medical records by our staff and employees and has carefully outlined the circumstances under which your medical information may be released to parties outside of this facility. The policies conform to state and federal law and are designed to safeguard your privacy. Our staff and employees are trained in the appropriate use of medical information and know that it is available to them only to continue to provide care to you or for other limited but legitimate reasons. A violation of confidentiality or failure of an employee to protect your information from accidental or unauthorized access will not be tolerated.
We ask your permission – We do not allow others outside of V Chiropractic and Rehabilitation access to any information unless we have the appropriate authorization to do so. We will respect your authorization to release information on your first visit. In addition, some laws prevent certain types of patient information from being released without specific patient permission. Examples include, but are not limited to: *Confidential details of: Psychotherapy (treatment by a psychiatrist, licensed psychologist or psychiatric clinical nurse specialist.
*Other professional services of a licensed psychologist * Social Work Counseling/Therapy * Domestic Violence Victims Counseling
* Sexual Assault Counseling * HIV Test Results * Records pertaining to sexually transmitted diseases *
Alcohol and drug abuse records -
Please note, however, that the law requires some information to be disclosed under certain circumstances. This includes mandatory reports of the abuse of children, elderly or disabled persons. Also, subpoenas or court orders may compel the disclosure of confidential or privileged health information in the context of a lawsuit or administrative proceeding. Medical records are sometimes used for reasons other than patient care. For example, records are periodically reviewed to evaluate the quality of care, or to be sure that if V Chiropractic & Rehabilitation follows the rules of regulatory agencies for the efficient and effective utilization of care such as Medicare, Department of Public Health or Department of Mental Health. Your insurance company may request information that we are required to submit in order to provide and bill for your care. Anyone reviewing records must follow the same confidentiality laws and rules required of all health care providers. Patient records are valuable tools used by researchers in finding the best possible treatments for diseases and medical conditions. All researchers must follow the same rules and laws that other health care workers are required to follow to insure the privacy of patient information. Information that may identify you will not be released to anyone outside if V Chiropractic & Rehabilitation without your written approval. Concern for your privacy and well being is our first priority. If you have any questions about the privacy of your medical records, please speak with us. We will be happy to assist you.
I have received this practice’s Notice of Privacy Practices written in plain language. The Notice provides in detail the uses and disclosures of my protected health information that may be made by this practice, my individual rights, how I may exercise these rights and the practice’s legal duties with respect to my information.
I understand that this practice reserves the right to change the terms of its Notice of Privacy Practices, to make changes regarding all protected health information controlled by this practice. I understand I may obtain a current Notice of Privacy Practices upon request.
All payments are collected before time of service. In the instance that a payment is not collected at time of service, a 15% late charge will be applied when paid. We accept cash, personal checks, Visa, MasterCard, Discover, American Express & CareCredit (we can apply for a line of credit as a service in financing your chiropractic care over a set period of time).
We accept certain insurance plans, and most insurance plans DO cover Chiropractic care. It is YOUR responsibility to give us the correct information about your present insurance company & follow the rules outlined by your insurance company. For example:
referrals, deductibles, benefits, etc. As a courtesy, we will call your insurance company to verify your chiropractic coverage. This does NOT guarantee payment. We will collect any co-payment and/or deductible amounts quoted by your insurance at the time services are rendered. If there’s any discrepancy when the claims are processed, you are responsible for any additional charges. We advise you to contact your insurance company to verify benefits. If you are told different benefits, please advise our office.
We submit all claims for services rendered in our office to Expert Office Medical Billing (EOMB) and they bill your insurance company. We feel the procedures performed in our office are medically necessary, yet some insurance companies, in an attempt to cut costs, will consider some services “non-covered” or “not medically necessary.” Any denied services become YOUR responsibility.
Your insurance policy is an agreement between YOU & YOUR INSURANCE COMPANY, NOT BETWEEN YOUR INSURANCE COMPANY AND THIS OFFICE. The amount paid varies from one policy to another.
The patient MUST select which entity (personal health insurance, auto ins Med pay, at-fault party auto ins) is responsible for reimbursement of services by conclusion of first visit. (Please ask the Doctor any questions during Consultation). A signed lien is a
REQUIREMENT for treatment in this office. If you are dealing with an auto insurance company or involved in a lawsuit that affects the payment of the services rendered, please be advised that payment is due no later than 90 days of discharge from our office, whether or not your case has settled. It is YOUR responsibility to remain in contact with the at-fault party’s auto insurance and/or your attorney.
I request that payment of authorized Medicare benefits be made directly to if V Chiropractic & Rehabilitation, for any services furnished to me if V Chiropractic & Rehabilitation. I authorize any holder of medical information about me to release it to the Healthcare Financing Administration and its agent any information needed to determine these benefits or the benefits payable for related services. I understand my signature requests that payment be made and authorizes release of medical approved claim forms or electronically submitted claims, my signature authorizes releasing of the information to the insurer or agency shown. In Medicare assigned cases, if V Chiropractic & Rehabilitation agrees to accept the charge determination of the Medicare carrier as the full charge, and the patient is responsible only for the deductible, coinsurance and non-covered services.
RELEASE OF PATIENT RECORDS
I hereby authorize _______________________________________________________to release a copy of my patient records, labs, X-ray, MRI, CT, NCV reports, and any other records requested containing Protected Health Information to V Chiropractic & Rehabilitation. This authorization is given pursuant to The Health Insurance Portability Accountability Act of 1996 (HIPAA) & requires that we receive your permission before we use the personal information in your medical records for any reason.
I understand that any third party to whom records are disclosed is prohibited from further disclosing any information in the medical record without the expressed written consent of the patient or the patient’s legal representative(s).
the release of information, including, if applicable, specific laboratory tests of HIV infection or the diagnosis of Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions, all medical records or other information regarding my treatment, hospitalization including psychological or psychiatric impairment, drug abuse and/or alcoholism or sicklecell anemia.
Releaser, its agents and employees, are hereby authorized to obtain, inspect, and reproduce such records and/or information and are hereby relieved of any responsibility or liability that may arise from the release or reproduction of such records and/or information in accordance with the authorization.
This authorization will expire (7) years from the date of my signature.
I understand that I have the right to revoke this authorization, if the revocation is in writing except if V Chiropractic & Rehabilitation, has taken action in reliance upon this authorization, or if this authorization was given as a condition of obtaining insurance coverage, other law provides that the insurance company has the right to contest a claim under the insurance policy.
I understand that I may revoke this authorization by providing a written revocation to: V Chiropractic and Rehabilitation 6590 S. Vine St. #110 Centennial, CO 80121.
I understand my Protected Health Information that is used or disclosed under this authorization may be subject to redisclosure by the recipient, and the privacy of my Protected Health Information may no longer be protected by law.
INFORMED CONSENT TO CHIROPRACTIC TREATMENT
Chiropractic treatment, including spinal adjustments, has been the subject of government reports and multi-disciplinary studies conducted over many years. It has been demonstrated to be an effective treatment for many neck and back conditions involving pain, numbness, muscle spasm, loss of mobility, headaches and other similar symptoms. Chiropractic care can also contribute to your overall well being. The risk of injuries or complications from chiropractic treatment is substantially lower than those associated with many types of medical or other treatments, medications, and procedures performed for the same symptoms.
Doctors of Chiropractic who perform manual therapy techniques are required to advise patients that there are or may be some risks associated with such treatment. In particular you should note: While rare, in some cases patients may experience short term aggravation of symptoms, rib fractures or muscles and ligament strains or sprains as a result of manual therapy techniques;
There are reported cases of cerebral vascular accidents associated with many common neck movements. Present medical and scientific evidence does not establish a definite cause and effect relationship between upper cervical spine adjustment and the occurrence of stroke. Furthermore, the apparent association is noted very infrequently and estimated at one per million. However, you are being warned of this possible association because stroke sometimes causes serious neurological impairment, and may, on rare occasion, result in injuries including paralysis. The possibility of such injuries resulting from upper cervical spinal adjustments is extremely remote.
There are rare reported cases of aggravation of existing disc conditions following cervical and lumbar spinal adjustment although no scientific study has ever demonstrated such injuries are caused, or may be caused by spinal adjustments or chiropractic treatment.
I acknowledge the if I have any questions regarding the nature and purpose of my chiropractic treatment in general and my treatment in particular (including spinal adjustment) as well as the content of this consent I will ask my chiropractor in advance.
I consent to the chiropractic treatments offered or recommended to me by my chiropractor, including spinal adjustments; I intend this consent to apply to all of my present and future chiropractic care.