NEW: Process for Engaging with Guest Artists

Guest Artist Engagement Form
DFPA Guest Artist Engagement

Please use this form for any part of the process of engaging guest artists including seeking approval for engagement of guests, securing funding, submitting details of engagement and required documentation (invoices and/or Scope of Work) for payment. Please read carefully. Do note: If you are engaging a COMPANY, not and individual for a service, please reach out to April Browning to discuss. The process for engaging a company is different than engaging an individual and this form is not to be used for that purpose.
Today's Date:*

MonthDayYear
Date
Your Name:*

First NameLast Name
Your Primary Area*
Based on the area you select this form will go to the your Primary Area's program director and the Managing Director
Your email:*
Please note: If you are requesting the engagement of an individual, you must first obtain permission to do so from your area director, the Managing Director or Chair of the Department. If you have not already received approval, please submit the details from the first sections so that your request can be considered and a funding source identified.
I am submitting this Engagement Form because:*

I have already been approved to engage a Guest Artist for a service and I am submitting the necessary details for payment.I know the guest artist/faculty member I would like to engage and I am seeking approval.I would like to request departmental/program resources to support the engagement of a guest artist, I have not determined who to engage.I am submitting an invoice for an existing approved vendor for Payment.Other
DFPA Standard Stipends

Please refer to the chart below. The department has established a standardized fee for Guest Artists associated with some typical activities, and if you are engaging an individual in these types of activities, please use these standards as a guideline. If your activity is not included here, contact your area director, the Managing Director, or Chair of the Department.

Step 1: Submit a Scope of Work
Well before the engagement has begun, develop a Scope of Work in order for the payment request to be processed.

Fill out the following template (Scope of Work Template) and attach completed form below.
Upload Scope of Work*

Upload Scope of Work

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Step 3: Provide Guest Artist Details and Confirm Employment Status
Guest Artist's Name:*

First NameLast Name
Guest Artist's Email:*
Guest Artist's Phone Number*

Area CodePhone Number
EMPLOYEES
- No additional tax information is required.
- In some cases part-time unionized faculty may be at the maximum work-load allowable in a given semester and my not be permitted to be engaged for additional services.
- If you are wanting to engage a part-time faculty member, you will need to know their teaching assignments / workload for the semester.
  - The maximum work-load per semester is the equivalent of 6 credit hours (or two courses).
- You may not be permitted to engage them if they are at their maximum compensation.
- Faculty are paid on the 15th of each month, and after all approvals are recieved they will recieve the supplemental salary in their next monthly paycheck. Submissions must be submitted by the 24th of the month prior for processing.
- Student workers may be taxed on their stipends.
INDEPENDENT CONTRACTORS
- Independent will mostly likely require
  - a signed and approved LUC Consulting agreement
  - and an indepedent contractor review form to be completed prior to being able to engage them if they are being engaged beyond a single classroom vist.
- Independent contractors should not be promised compensation until approvals have been recieved.
- DFPA Finance will reach out to have guests complete an electronic w-9 if they are not a previous vendor (paid within the last year). Please make sure to provide an email address.
Please select the status of the individual.*

New Payee - Not employed at Loyola (independent contractor)Previous Vendor / Independent Contractor - (paid within the last year)Existing Vendor - Active LUC Consulting Agreement 21/22LUC Part-time FacultyLUC Full-time FacultyLUC Student WorkerLUC Student (not employed)Other
If a LUC Part-time faculty, please indicate their current course load.
Hiring a student?

A Tax Information Certificate is required when engaging a student worker. If your request is approved, you will need to submit this for payment processing.

https://www.luc.edu/media/lucedu/finance/pdfs/tax_certificate.pdf
Upload Tax Information Certificate:

Upload Tax Certificate

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Step 5: Sign and Submit
If you have any questions or additional comments, please include here:
If you have any additional information or questions you are welcome to ask or add that information here.
Upload Supporting Information:

Upload a File
If you have additional information like a quote, contract, invoice, etc, please upload here. Cancelof
Signed:*
Type your name
Typical processing for requests to be submitted from our office is 1-3 weeks, if you have any questions on the status of your request, please submit an email to DFPAfinance@luc.edu
Should be Empty:

Activity	Time Commitment	Standard Fee	LUC Consulting Agreement needed?
Class Visit / Guest	1 class	$100.00	no
Sectional Instruction (must be LUC faculty)	1 class	$82.43 an hour or $89.48 if Adjunct status	no
Concert Musician	rehearsal + concernt	$200	Yes, can be arranged for the whole year
Featured Musician	variable	variable	Yes, can be arranged for whole year.
Accompanist	hourly	$82.43 an hour	no if LUC employee, Yes, if not LUC employee
Masterclass	2-3 hours (in addition to preparation)	$250+	Yes
Sample Lesson (music student recruitment)	1 hour lesson	$82.43 an hour or $89.48 if Adjunct	no

Guest Artist Engagement Form

DFPA Guest Artist Engagement

DFPA Standard Stipends