ADVS IT New User Access Request

Requester's Name (typically hiring manager) *

First Name Last Name

Requester's AZ State Employee ID# (EIN) *

Requester Position/Title *

Requester's ADVS Email Address *

New User's Full Name (assure CORRECT LEGAL spelling as it is in HRIS - names must match) *

First Name Middle Initial (if any) Last Name

When User's Name is at all unique, please UPLOAD an on-boarding document with User's Name SPELLED CORRECTLY to reduce errors (e.g. resume, job application, driver license)

Browse Files

Proposed Agency Email, Must use formula: firstinitiallastname or firstinitialmiddleinitiallastname. Must have @azdvs.gov as suffix

e.g. jsmith@azdvs.gov

New User's Preferred first or nickname *

NONE

New User's current/past AZ state agency (e.g. ADOA, AZDHS, ADOT, etc.)? *

NONE

New User's State Employee ID# (EIN) *

Agency Position Type *

Employee Contractor Intern

New User Action Type *

New Hire Promotion Transfer

New User's Position/Title *

Position is Supervisory? *

No Yes

New User's Start Date *

Month Day Year

Position Duration (intent) *

Long-term (GT 6mos) Short-term (LT 6mos)

New User's Work Location *

New User's Home/Telework Address (if applicable)

Street Address

Apt, Unit, Suite

City State

Zip Code

Deliver Equipment to? *

New Hire Orientation is at? *

Remember... Allow 2-to-7 business days for completion of New User Requests.

Basic ADVS network & email account setup typically takes 2-to-3 days.
Dedicated assigned equipment (esp. Telework) setup typically takes 5-to-7 days.
New User onboarding takes 1-2 hours following HR New Hire Orientation, by appointment with an IT specialist.

NAME of prior (or SIMILAR) employee in this position (for USER RIGHTS mirroring if applicable) - or NONE *

NONE

WARNING: You have selected NONE, which means the New User will have only default user rights, which is essentially access to nothing. Is this really what you intend? Or do you want to supply the name of another existing or past employee who you believe had the nearest set of access rights that you want this new person to have?

Provide prior employee's personal U Drive data to the new employee? *

Copy Windows access rights from other ADVS existing Username

Shared Email boxes to which user needs access (list each one) *

New User's Office# or Location Description *

Has New User been given and read the IT New User packet, or completed the online form? *

Handy Link to Online IT Policies Access Consent

Email IT New User Policies Access link to your new user

(ensure your target email address is already established)

Has New User watched "IT New Employee Orientation" video or received "New User Orientation" with IT Department Staff? *

Handy Link to Online IT New User Orientation Video

Email IT New User Orientation Video link to your new user

(ensure your target email address is already established)

New User Windows login needed? *

New User Email account needed (jsmith@azdvs.gov)? *

New User Google Drive needed? *

Should New User be added to a copier for Scan to Email? *

If above answer is Yes, please provide: Copier Make, Model and Location, for each needed device.

Spark Instant Messenger needed? (HQ, ADMIN, VSD only; must have assigned PC or laptop) *

eFax access needed? (mostly VBC's) *

Adobe Pro needed? (for advanced PDF editing) *

AZVETS access needed? (VSD-managed)

VA PIV card needed? (VSD-managed)

VA CAG Configuration (VSD-managed)

Matrix/MDI access needed? (ASVH DON-managed)

APP access needed? (Procurement-managed)

AFIS/HOD access needed? (FSD-managed)

HRIS/YES access needed? (HR-managed)

Agency Cellphone needed? *

4G WiFi Hotspot needed? *

Last User in this Position's Cellphone Number

Desk phone needed? *

If desk phone needed please provide: name or role for caller ID display

If desk phone being re-assigned, what is the old number?

Agency Computer needed? *

Reason for Dual Monitors with Laptop?

Note Regarding Option Below: If New User will use and sign the online e-signature version of the IT Policies, Access, Consent Packet, a scanned, wet-ink signed document upload is unnecessary.

Online form: https://form.jotform.com/azdvs/advs-it-policies-access-request-con

(OPTIONAL) Upload wet-ink signed and scanned PDF of the user's IT Packet (min: signature pages). Attach/Upload PDF file here.

Any other questions or comments for IT Team regarding this New User setup? (e.g. specific file server folder access, email group memberships not implied by the User Rights Modeling question above, special name handling, special shipping instructions, and any specific shared calendars the user needs access to, etc.)

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Requester's Agreement *

Manager's/Requester's Signature (must be an AZ state employee) *

Clear

ADVS IT Staff Use Only

Task SysAdmin

RDomingo MDepace

Task Status

1-Received 2-Accepted 3-Active 8-Declined 9-Complete

Task Status Change Date

Task Narrative

0/500