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  • NEW HIRE IT REQUEST FORM

    REVISED OCTOBER 2023

    This form is for ADVS HIRING MANAGERS ONLY. Recognized as persons of authority to request agency IT resources and capabilities mentioned in this form. 

    TERMS

    1. Allow 7 business days for completion of this request. 

    2. Prior to Start Date, Submit this form for: 

    • Account creations, i.e. Windows or Email logins ONLY - 2 business days
    • Account creations AND computer equipment deployment - 5 business days

    3. The New Hire Consent Form must be completed and submitted prior to releasing account credentials. 

    4. After HR New Employee Orientation (NEO) schedule an appointment for IT onboarding and allocate up to 90 minutes for this process. 

    5. Authorized hiring managers must be an Agency employee.

    • Contractors are NOT authorized to submit this form.
    • New Hires are NOT authorized to submit this form on their behalf.

    6. New Hire IT account credentials will be conveyed during their IT onboarding. 

    7. Contact IT Service Desk at it@azdvs.gov or telephone 602-263-1848 if you have any comments, questions, or issues.

    FORM SUBMISSION

    To AVOID delays/errors in this process, it’s necessary to enter the required information and ensure its’ accuracy. If there are areas that doesn’t apply to the current request, annotate with N/A. If additional information is needed to explain the request, enter that information in the Additional Comments Section of the form.

    Requesters are expected to read all the contents within this form. If there are any questions concerning this form notify IT for assistance prior to submission.

    DELAY NOTIFICATIONS

    Requesters will be notified immediately by email of any delays caused by the IT department.

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  • The New User's EIN is VERY IMPORTANT, as we must have it before creating certain account credentials. However, early warning on these requests is ALSO IMPORTANT, so if you can provide everything about a New Hire except their EIN, and provide us with early warning, we will accept your request to at least be aware of the New Hire and begin preparing equipment as required. Simply enter 123456 as their EIN now, but you MUST provide IT with the correct EIN at least 2-5 business days prior to onboarding.



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  • IMPORTANT: ADVS will soon provide your new hire employee with access to expensive equipment and sensitive information about our business, our Veterans and their families. It MUST be well-established by the hiring manager that all new-hire staff with such access central to their position descriptions have been assessed through the interview process as NOT being a security risk to ADVS. Basic Computer skills and experience, including common sense cyber security practices, are minimum pre-requisites to granting any staff access to our equipment and systems.


  • IMPORTANT: For new Computer Systems, IT will review the equipment configuration requirements based on the role and function of the User indicated.


  • IMPORTANT: It is IMPERATIVE that 100% correct shipping addresses are provided. Do not assume a new hire has provided their correct address. Verify home addresses with ADVS HR, verify the new hire's application form, and/or Google the supplied address to note whether anything obvious is wrong with it. Telework packages have a value of approximately $3000, so we must all strive to provide 100% correct shipping addresses.


  • Remember... Allow 2-to-7 business days for completion of New User Requests.

    • Basic ADVS network & email account setup typically takes 2-to-3 days.
    • Dedicated assigned equipment (esp. Telework) setup typically takes 5-to-7 days.
    • New User onboarding takes 1-2 hours following HR New Hire Orientation, by appointment with an IT specialist.
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  • WARNING: You have selected NONE, which means the New User will have only default user rights, which is essentially access to nothing. Is this really what you intend? Or do you want to supply the name of another existing or past employee who you believe had the nearest set of access rights that you want this new person to have?

  • Handy Link to Online IT Policies Access Consent

    Email IT New User Policies Access link to your new user

    (ensure your target email address is already established)

  • Handy Link to Online IT New User Orientation Video

    Email IT New User Orientation Video link to your new user

    (ensure your target email address is already established)

  • Please take note:

    For AZVETS access VA PIV Card and VA CAG, contact the VSD Manager

    For Matrix/MDI access, contact the ASVH Site DON

    For APP access, contact the Procurement Dept

    For AFIS/HOD access, contact the FSD Manager

    For HRIS/YES access, contact the HR Manager

  • Note Regarding Option Below: If New User will use and sign the online e-signature version of the IT Policies, Access, Consent Packet, a scanned, wet-ink signed document upload is unnecessary.

    Online form: https://form.jotform.com/azdvs/advs-it-policies-access-request-con

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  • Required for User Activation:

    ADVS IT User Policies, Access, Consent Forms (filled out by the New Hire)

    ADVS employees and contractors, including guest staff from other state agencies, must review and signify their agreement to the terms and conditions of this ADVS Information Technology Policies before being granted access to agency systems and resources.

    https://form.jotform.com/azdvs/advs-it-policies-access-request-con

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