ADVS IT New User Access Request

This online request form is only to be utilized by ADVS MANAGERS recognized as persons of authority to request and approve the agency resource access options and capabilities outlined in this form.

Special Notes:

Allow up to 48 hours for completion of New-User Setup Requests.
IMPORTANT: Users may NOT submit a form for themselves.
If any special needs outside the bounds of this online form are determined, the alternative approach is to scroll this form down to the link to the PDF-based 26 page IT New User Policies-Access-Consent document, print it, acquire wet-ink signatures, scan, and return to it@azdvs.gov for processing.
Authorized management requesters/approvers must be ADVS state employees ; e.g., a manager who is a contractor cannot sign-off on New-User Setup Requests.
This form, when used on Internet Explorer and Edge browsers, requires TLS 1.2 to be enabled.
Got questions? Contact ADVS IT helpdesk at helpdesk@azdvs.gov or telephone 602-263-1848 while filling out the form. We appreciate you taking the time to get it right, which streamlines new user setups and makes all involved generally happier bunnies.

Requester Name (typically the hiring manager) *

First Name Last Name

Requester Employee ID# *

Requester Position/Title *

Requester Email *

New User's Name (assure CORRECT spelling unless you want to buy IT lunch for a month) *

First Name Last Name

When the User's Name is unique, or even when it's not, UPLOAD a written form of User's Name CORRECT SPELLING to reduce errors

Browse Files

New User's Position/Title *

New User Start Date *

- Month - Day Year

Position Type *

Employee Contractor

Position Duration (intended) *

"Permanent"/Long-term (greater than 6 mos) Temporary/Short-term (less than 6mos)

New User Work Location *

Name of prior employee in this position (for prior reference, if applicable)

Provide prior employee's personal U Drive data to the new employee?

New User Office# or Location Description *

Has New User been given and read the IT New User packet, or completed the online form? *

Handy Link to Online IT Policies Access Consent

Email IT New User Policies Access link to your new user

(ensure your target email address is already established)

Has New User watched "IT New Employee Orientation" video or received "New User Orientation" with IT Department Staff? *

Handy Link to Online IT New User Orientation Video

Email IT New User Orientation Video link to your new user

(ensure your target email address is already established)

Copy access rights characteristics from existing Username

New User azdvs.gov Email account needed? *

Should New User be added to a copier for scan to email? *

If above answer is Yes, please provide: Copier Make, Model and Location, for each needed device.

Spark Instant Messenger needed? (HQ & VSD only) *

Matrix/MDI access needed? (DON-administered) *

ProcureAZ access needed? (Procurement-administered) *

VetraSpec access needed? (VSD-administered) *

AFIS/HOD access needed? (FSD-administered)

HRIS System Access? (HR-administered)

Agency Cellphone needed? *

Last User in this Position's Cellphone Number

- Area Code Phone Number

Desk phone needed? *

If desk phone needed please provide: name or role for caller ID display

Personal Computer needed?

Note Regarding Option Below: If New User will use and sign the online e-signature version of the IT Policies, Access, Consent Packet, a scanned, wet-ink signed document upload is unnecessary.

(OPTIONAL) Upload wet-ink signed and scanned PDF of the user's IT Packet (min: signature pages). Attach/Upload PDF file here.

Any other questions or comments for IT Team regarding this New User setup?

Requester's Agreement *

Requester's Signature (must be an AZ state employee) *

Clear

IT New-User Setup Request Form